Goose Meeting x Center Managers Conference 2019

Minutes Managers meeting 2019
Written by Ewoud Vielvoije-Mol

Centres present at the meeting: Drave, Naesby, Houens Odde, Kapraluv Mlyn, B.P.-Park, Scoutcentrum Rotterdam, Scout Valley, Pfadfinderdorf Zellhof, Sao Jacinto, Burg Rieneck, Our Chalet, KISC

Not present with notification: Griebal

1. Opening of the meeting

On request there are some changes made to the agenda: Subject Papa/Mama Goose will be the first and Members of Goose will be second.

Camp Staff Seminar was already decided (meeting 2018)that Kapraluv Mlyn will host.

Added points to the agenda: questions remarks from centres, news from centres

2. Papa / Mama Goose

                      Every second year during the CMC the new Papa / Mama Goose has to be elected. It is time to choose the next one.

Ewoud gave a summary about the last two years and his experience with the communication within the network. We have talked about the limited communication and if there should have been made phone calls within to centres who doesn’t respond. Because it isn’t that only a couple of centres doesn’t respond. But it changes each request, which centre does or doesn’t respond.

In the meeting we agreed that we should be focussing on the positive side of the network and the centres who are willing to participate, and that we have to end this discussion.

Because prior to the meeting Tobias Simonsen (Houens Odde) and Carlos Santos(Sao Jacinto) came forward to become the new Papa Goose. For the next period the network decided that Tobias will be the next Papa Goose. Carlos will take the role of supporting Papa Goose.

Due to the difficulties the Network faces regarding communication, informal/formal and expectation towards each other they will review and make a proposal for statements and activities within the Goose Network. It will be send prior to the next meeting to give the centres the possibility to discuss it within their centre.

3. Members of the Goose Network

                      – Members who want to leave

                      There has no centre came forward that they don’t want to join the Goose Network anymore.

                      – New candidate members

There has been contact with Bentley Copse Activity Centre about becoming candidate member. But due to a manager change is has been put on hold. Bentley Copse Activity Centre will get in contact if they want to join.

– Review Status

Last year B.P.-Park was put on review status. At the meeting the representative of B.P. Park explained the situation at B.P.-Park and the reason why they haven’t been that active within the network. They still want to be member and are going to make some changes and are going to delegate the Goose Network a task within the board.

At the meeting was decided that B.P.-Park is still a full member from the Goose Network and that they have lost their review status.

In the discussion following being active the meeting decided that from the following centres the amount of afford to be an active member is too little. There they will be put on review status. It is again mentioned that the review status is an explicit invitation to become more active within the network to become more active the upcoming year.

The centres which are put on review status are:

Kopparbo in Sweden

Ransberg in Sweden

Gilwell Ada’s Hoeve in the Netherlands

4. International Centre Day

                      – Report on ICD 2019

There has been a couple of centres who participated in het ICD. The results can be seen at the Facebook event:

The winner this year is Rustavi.

                      – Date and coordination for 2020

They can organise the ICD 2020! Papa Goose (Tobias) will have contact with them about the ICD.

Later during the meeting it is mentioned that the centres were very positive that there was a weekend to do the assignment. But it would be a great idea that the winner is quickly announced after the ICD. So the people doing the assignment hear about the winner.

5. Goose meeting

                      –                    2020 Nocrich. Will take place at 9-11 October 2020.

                      –                    2021            CMC

In the meeting 2020 there will be the possibility to candidate for the 2022 meeting.

6. Camp Staff Seminar

                      – 2019 Houens Odde report

There were 14 participants. At first there weren’t many participants. After making a few phone calls there were some more participants. The focus for the seminar was a bit more to exchanging experiences and ideas. There was a little bit less time spent on personal development and the way projects work. For next year the planningteam will look into the project workshop, if that should be continued.

                      – 2020  Bucherberg is hosting

The members of the planning team 2020 are: Ewoud Vielvoije-Mol, Rikke Marie Lauridsen, delegation from Buchberg, one representative from Kapraluv Mlyn

                      – 2021 Kapraluv Mlyn

7. Goose Game

                                            The goal is to do an update on the Goose Game before summer 2019.

  • Do you have points of attention for this update?
  • Would you like to see some changes made to the game?

Papa Goose and supporting Papa Goose are going to look at the statement and activities and will also take a look at the Goose Game. From Houens Odde there is a new Goose Game coordinator: Nanna Klingenberg Andersen.

For now it is agreed that changes sent before 1st of February will be put into the Goose Game. Changes sent after 1st of February will be processed for the next years update.

8. News from centres

Sao Jacinto: Have done different activities last year with the NSO. This cooperation with the NSO is getting bigger and better.

Kapraluv Mlyn: Made a roof over their “swimming pool”. Had a Goose exchange with KISC. Thomas will be the new director from 1-1-2020

Scout Valley: Doubled their campground with a second campsite about 10 kilometres from their current centre. Also doubled the amount of camps and also focus on school groups. They are now a SCENES centre

Burg Rieneck: Finished the biggest renovation in their history. Celebrated 60 years of scouting at the castle last summer.

Houens Odde: Best summer measured in overnights. Unfortunately the buildings in the forest only can be renovated and not newly build. Next year they organise a summercamp based on UN – SDG.

Scout centrum Rotterdam: They are now a SCENES centre. Are on schedule again with their overnights. The wardens have to find a good balance between their private life and the scout centre.

Pfadfinderdorf Zellhof: Renovation of the kitchen. There are new volunteers whom are responsible for a total week during the summer time. There is a new website online.

Our Chalet: Busy summer season. Normally closed in November, but due to the JLS (seminar) they are opening in November. Are in search for new volunteers.

BP-Park: Are looking for better ways to cooperate with the scout districts. B.P.-Park is owned by 24 scout groups, which they are trying to reconnect with. With the number of overnights they have increasing numbers, with several international groups. Are going to investigate to build several smaller buildings.

Naesby centre: The budget for seminar is from now available for every volunteer instead of board members. They try to change the focus from shorter term to long term. A almost full-time volunteer went with his retirement, which challenge them with the work that has to be done and trying to find a replacement for him

KISC: Due to the World Scout Jamboree they always have less overnights. Still they had a better year (overnights) than expected. Financially they are stronger, so a year with less overnights is better to manage. The new logo and website are fully up and running. Felipe will leave KISC and Jack Higgins will be the new director  

Drave: Staff members will be named as Keepers. Build a new shelter for guests.

9. Remarks/questions

Ewoud – 2021 will be 20 years of Goose Network. Do we want to celebrate. It will be discussed at next years meeting. An idea coming forward is to make a poster with all the members.

Julia (Rieneck): What is the network doing on promotion on social media? Is there anything done? What about centre of the week, is there a continuation for COTW?

At this moment there isn’t much action for promotion. Some centres have their own social media strategy, for example KISC uses every social media channel for a different reason. For inspiration, informing and entertaining are used different channels which connect to their focus group. For Naesby centre Goose Network is mostly used to inspire visitors to also visit other members.

The discussion became a wider discussion about the roles within the network and if there should be created an extra role for social media coordinator. It was agreed to ask Tobias and Carlos to take this part with them when they do a review of the statement and activities.

Contact details for:

Tobias Simonsen (Papa Goose): +4561262596

Carlos Santos(Supporting Papa Goose):

Nanna Klingenberg Andersen (Goose game coordinator): +4550122969

Ewoud Vielvoije-Mol (Camp Leader, Camp Staff Seminar):   

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Goose campstaff seminar 2019

This year camp staff seminar was hosted by our Danish member Houens Odde. The planning team consistent of Lars and Rikke Marie (Houens Odde), Diana (Nocrich scout centre), Jan (Bucherberg) and Ewoud (Papa Goose).

photo1 staff seminar 2019

With participants from Vassaro, Drave, Buitenzorg, Bucherberg, Kapraluv Mlyn, Burg Rieneck, KISC, Houens Odde, Naesbycentret, Scoutscentrum Rotterdam and Zellhof a good part of the network was present at the seminar.

During the preparations we had several Skype meetings and decided to do some small changes to the program and had our last meeting at Wednesday at Houens Odde. Also part of the participants arrived on Wednesday and the last ones arrived on Thursday during the afternoon. The evening started with one of our great meals we enjoyed during the seminar.

The Thursday evening we spend to get to know each other and the information about the Goose Network and the possibilities within the network. We took some time to explain the meaning of an exchange and visit other centers.

photo2 staff seminar 2019On Friday morning we had the Green Day. It started with a tour to the A-center where we did all kind of different nature activities guests from Houens Odde can play. Also they showed us their new nature workshop and their surroundings which is a new nature reserve area.

Also we have been introduced during lunch to Vekla. This is one of two weeks at Houens Odde where the volunteers come to Houens Odde to prepare for the upcoming season. We had a great lunch together

In the afternoon Natasja and Pia gave a very inspiring workshop about the SDG’s. We worked with the different SDG’s and made some program for on the centers for working with the SDG’s. There was a group busy with thinking about introducing a SDG badge on the scout centers. Another group has thought about a possibility to reduce or ban food waste on the campsites and the possibility for a food bank for new groups arriving at the scout centers.

In the evening we enjoyed the presentations from each centre during my center my country. Because there was a German group preparing their summercamp and we invited the volunteers from Vekla it was pretty busy during the evening.

On Saturday we continued with the Scout Center Day. We did all kind of activities in the morning like axe throwing, archery and team building. Where during the afternoon we played the Goose game and went out on the sea. Of course we also took advantage of the great sunny weather during the day to do some important networking.

photo3 staff seminar 2019


During the evening we looked into a new workshop regarding the hazards and risks at a scout centre during the Scout Center Safety, and ended the evening with an informal gathering and the possibility to look at a documentary about the ecological footprint of eating meat.

During the last full day we had a packed program with all different kind of workshop. We went from challenging yourself during “the life begins at the edge of the comfort zone” to discussing about different topics during the “market of possibilities” and tools for managing projects.

After a festive dinner we went on for the closing ceremony. Unfortunately due to a very dry nature, we weren’t allowed to make any fire, but the have a great chapel at the campsite. After all we can look back to a great seminar. A lot of information, experiences and of course fun is shared between the centers and participants.

photo5 staff seminar 2019

Thanks to everybody who made it possible to have such a great seminar.

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Minutes Goose Meeting 2018

Centers present at the meeting: Griebal (Laura, Antonio), Our Chalet (Sarah, Simone), Nocrich (Diana, Nadejda), Houens Odde (Soren, Jacob), Drave (Paulo), ISCR (David), Naesbycentret (Cecilie, Maj), Kapraluv Mlyn (Michal, Pavla, Igor) Burg Rieneck, (Sonja) Scoutscentre Rotterdam (Sandy, Olle), Zellhof (Michi, Marketa) Papa Goose (Ewoud)

Received input for this meeting: Kandersteg International Scout Centre

  1. Opening of the meeting

Short welcome to everybody and a special thanks to Zellhof for hosting the meeting. For this meeting Papa Goose received from every centre a response about being present or not being present except from BPpark and Úlfljótsvatn.

KISC couldn’t manage it to the meeting but send some input to Papa Goose.  

  1. News from each Centre

Houens Odde: Had several centre camps with around 1500 scouts. They saw an increase of participants in August and are looking if they have to extend their centre camps but therefore they need more volunteers. They tried to do a lot with Scouts go solar but there isn’t that much sun in Denmark.

Our Chalet: They try to adopt more activities from WAGGGS when they have a less crowded period. At this point they have around 15 staff members, which is less than other years so they have to adapt their program to it.

Burg Rieneck: There is a big renovation of the castle going on, which give a lot of other kinds of troubles. They want the renovation done before summer next year when the castle (as a Scout centre) is celebrating their 60thyear anniversary. In September the new staff member (for a year) have started. Their mid-century camps are a big success with lots of different guests.

Naesbycentret: They did 5 weeks of camps instead of 6 due to the challenge to get sufficient staff. During summer they managed to get some new staff. They build new toilet buildings and a shed for the blacksmith. They want to build a new house and hope to finish that in 2020.  In their shop they introduced a new system with an Ipad so that works more quickly and reducing chance of mistakes.

Zellhof: They had a very good year and they hired a new maintenance staff member. They are busy transferring knowledge to the next generation in the staff team. There is a new boathouse in the middle of the town.

Nocrich: They have had more campers and more local people coming to the centre. The locals come to the centre for the pottery workshops. Also more Romanian scouts are coming to the centre.

Kapraluv Mlyn: There was a record breaking summer with the amount of visitors, but it was also a very demanding season for the staff members. Erika (Úlfljótsvatn) visited the centre.

Griebal: Had a good summer with around 3000 scouts on site. There is a shortage on staff. They have a big building project on site, but they get help from professional builders.

Drave: They launched a new app, and bought a new car. They had more international guests this year and incorporate their surroundings in their program with: plant a tree; see the stars and scouts go solar.

International Scout Centre Rustavi: had a nice year with around 20 staff members. Still developing a lot of infrastructure (Multi sports building, swimming pool). They see an increase in German scouts visiting the centre.

Scoutscentrum Rotterdam: Discussion within the centre about less non-scouts overnights but more scouts overnights. Their water obstacle course has been opened (Moi Gekloi). For the Roverway they were a landing zone and they also had some paths visit them.

  1. Members of the Goose Network

New members: There aren’t any centers known who want to be a member. During the year there was a question from “Fonte Dom Pedro Camp” in Cantanhede, but Papa Goose haven’t had a reaction about the information he send to the centre about Goose.

Candidate members: On the candidate list is also Stevninghus. After a call and en e-mail to Stevninghus they haven’t given a reaction. So it is decided to remove them from the candidates list. If they want to become a member they can send in a new request.

3a. Being an active member

As we agreed last meeting (2017 Úlfljótsvatn) we would finish the discussion about being an active member.  And we agreed to the following.

The Goose network is formed with the thought that centers want to meet each other more regular than once every two years. This is also a guideline for the question about being active. Only visiting the meeting at CMC isn’t enough to qualify as an active member.

Does a centre have to be at every event? Of course it would be nice that a centre can attend every event. The camp staff seminars and the Managers Meeting are part of the Goose Network. But there is also an understanding that it is not possible to be present at every meeting due to activities or others reasons.

Being active also means that when the network reaches out by e-mail there will be a response. It isn’t a problem for example that a centre can’t come to a meeting or seminar, but a message that a centre can’t come would be very nice to the one who organise the meeting. For this meeting Papa Goose made several phone calls to centers whom didn’t response to the e-mails.

We also agreed that we want to give centres a warning when the meeting thinks they are not an active member. There will be a new status introduced to the Goose Network. Next to the status of candidate and member there will be a review status. The network can decide in their annual meetings if a centre should be put on a review status. The status gives a warning to the centre that if they want to be a member of Goose they should be more active in het network.

In the next annual managers meeting the centers can decide if the center should return to the status member or won’t be a member anymore.  For that centre there is always a possibility to request for a new membership.

The meeting also requested Papa Goose to inform the meeting next year about the response the centers had during this year if an e-mail is send by him.

Several people mentioned that they really hopes that this will finish all the talks about being an active member or not, because the network should be about sharing ideas and exchange information and not talk about being active or not. It is the choice of every centre of itself to be a member, and with that choice are also some responsibilities.

3b. Review status

BP Park is put on the review status. Papa Goose will send them an e-mail with this decision. The e-mail is send on 13-11-2018

  1. International Centre Day

The ICD for 2018 was a success. The participants enjoyed their time. The winner for 2019 is Kandersteg (but we already knew that). It has been very nice that the results of the ICD were known very short after the game. So for next years please announce the winner as soon as possible.

Zellhof mentioned they needed more time because they were late. And Our Chalet regret they we’re up in the mountains. For Burg Rieneck the ICD was at a busy arrival day.

To try to get as many centers to participate the meeting wants to try a new schedule. On a Friday the assignments will be send out to all the participants/centers and the closing time will be on Monday. Also the request to the organising centre to give a couple of weeks prior to the ICD how many staff members and participants should participate at least.

The 2019 ICD will be organised by KISC! The date will be communicated as soon as possible.

  1. Future Goose meeting

2019: It will be prior to the CMC. Tanya and Felipe are representatives for WOSM and WAGGGS. Felipe is the chairman of the planning team. By the end of the year they will announce the date and location of the CMC.

2020: Nocrich will host the meeting from 9-11 October

2021: Will be held prior to the CMC

5a. Camp Staff Seminar

2018: ISCR. There were 14 participants, and it was a good event where there were different workshops about: sustainability, SDG, personal development, SCENES, Scouts go Solar. For ISCR it was their first Goose event. The seminar was shortened to three days because of the participants only could flight at night to Tblisi.

For more information about the activities please see the report on the website.

2019: Houens Odde. The funding for the Erasmus+ was turned down because of a shortage of three points. In Denmark the application was send during a period where a lot of other projects (by others) also applied so they had to raise the amount of point you needed to receive any funding. They applied again for funding but the expectation to get funding in that round Is very low.

Not every centre reacted to the questions about the Participant Identification Code (PIC) to the questions from Houens Odde. It could be that a centre for it’s own doesn’t have a PIC number but that the PIC number of the NSO can be used.


After a short discussion and looking into the possibilities the meeting concluded that the Easter weekend is the best option for the network to keep the seminar.

EDIT: you can search if you have a PIC number

Planningteam for the 2019 seminar will be: Ewoud (Papa Goose), Rikke Marie and Lars (Both Houens Odde), Jan (Bucherberg). If somebody is interested at your centre please get in contact with Ewoud (

2020: Bucherberg will host the seminar.

2021: Kapraluv Mlyn will host the seminar.

5b Costs for joining meeting and seminar

There is a request from the meeting to the planning teams for the meeting and the seminar. They see an increase in costs. Is it possible to look into the costs and try to keep them low. Last year with travel some of the centers paid 600 to get one participant in the seminar.

  1. Centre of the week (COTW)

A big thank you to Joao for making every post and completing text.

It took a lot of time to get the information of every individual center. We have seen that a lot of centers shared a lot of posts. There were a few centers who didn’t share all the posts. A few centers experienced it was a lot of information combined with their own information and some centers decided not to share the COTW that week (but later) or only post their own post that week.

The Facebook page of the Goose Network has got a lot new followers. But needs some traffic to get the new followers intrested, but also not to much posts. Ideal would be one/two posts a week.

For the future we talked about the platform, and if we should use other platforms. We agreed to the following steps:

  • We can use Instagram where the posts of COTW can be re-used. Also it can be used for short movies to promote the centers.
  • We will use the Facebook page for combined posts and also for reposts from individual centers which are nice to share on the Facebook page from the Goose Network (Action: Ewoud)
  • Paulo, Joao and Ewoud will plan a meeting to discuss the possibility for Instagram/short movies/you tube.
  • Centers only have to promote the Goose Network social media channels and not the individual posts.

6a. Request from NSO Slovakia

The meeting agreed that the NSO of Slovakia can use the pictures with the information that is posted during the COTW. They don’t have to use the framework The Goose Network is using. But if their promotion is ready it has to be send to the centers prior to using it so the centers can approve the posts about their own posts.

Action: Papa Goose

  1. Goose Game

At this moment the coordinator is Lucas from Houens Odde. Last year he was busy with the Goose Game on Houens Odde.

For next year the planning is to give a mayor update to the Goose Game. For this the centres will be approached to deliver (new) games. For the centre with existing games there will be the question to review their games.

There are some games who needs pretty big materials or food to play the game. The goal will be that all the materials will fit in one box and there is no food needed for the game.

When updating the game the meeting asks to think about how it can made easy when new centers join The Goose Network (maybe a blank map of Europe).

  1. Questions from centers

Staff exchange:It is nice that people visit other centers. But visiting another centre is different than visiting a centre as a staff exchange. It is moment we conclude that it isn’t that popular to do a staff exchange within the Goose Network.

Action: Papa Goose (update the website so people can find information)

Papa Goose to promote staff exchange on the Facebook group (private)

Financial Sustainabilty of a Scout Centre:We had a short conversation and moved the questions to the informal evening program.

GPDR– how are centers dealing with GPDR? Is the center compliant with the new regulations, how did he centre introduce the new rules and how do you stay compliant complying. Almost all NSO’s already made guidelines for local scout organisations to implement the GDPR into their systems. Some NSO’s are waiting for government for more specific regulations and guidelines. The best advice is to contact your NSO for advice. Make sure you have made a list with all the data you keep, why you keep it, how you store it, and update your privacy policy (for example:

Volunteers from outside EU.Regulations for volunteers outside Europe are more than volunteers within Europe. Always be careful with volunteers and try to gain as much information as possible. You can consult your local government for additional regulations.  Sources you can look into Facebook and other social media or consult the NSO of the volunteer. Make very solid arrangements with the volunteer.

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Campstaff seminar 2018

For the camp staff seminar 2018 we stayed at International Scout Centre Rustavi in Georgia. The Planning team members were Tea from the hosting centre, Emma from Our Chalet, Susana from Drave, Maiken from Næsbycentre, Rikke Marie from Houens Odde and Ewoud as Papa Goose.

For the planning we had different Skype meetings where we brainstormed and made the planning for the workshops. Because of the fact that most flights to Georgia arrive at night the planning team had fully arrived by Thursday morning. After the meeting for the last details, we got a tour through Tbilisi and a lovely diner with a view over Tbilisi with the planning team and David (centre manager).

Because most of the 14 participants arrived during the night from Thursday to Friday we started the program on Friday morning with greetings and getting to know the centre staff, participants and planning team.

We introduced The Goose Network explaining the different meetings, communications/social media and possibilities like staff exchange.

After this meeting we got a tour around the centre and learned that ISCR is a new centre, like scouting in Georgia, and a combination of a scout centre/youth hostel and social project in Rustavi. They are expanding at this moment with a new plot of land and building a new building.

After lunch and a quick nap (due to the very short night most of the participants had) we started with the workshop: Life begins at the end of the comfort zone. Here we talked about doing activities where you challenge yourself being outside your own comfort zone to widen your comfort zone and achieve some great goals.

We played a small part of The Goose Game to get the participants familiar with The Goose Game. After playing we asked them if they could discuss some positive points and some improvements. We are going to share them with The Goose Game coordinators.

As a possible way to organize your personal life we looked at the method of Getting things done. We talked about Daily, weekly, monthly and yearly overviews and organizing your inbox with questions like: “What can we do?” And “Can I do it within two minutes”.

During the evening we had the My Centre, My Country evening where the participants had to “sell” their centre to the other participants to try to convince them to come to their centre with a group of scouts. We saw a lot of interesting selling points of the different centers.

Campstaff seminar 2018 Friday

On Saturday we were finally complete because of the delay of two of the participants with 24 hours. During the speed dating sessions in Market of possibilities we heard about the successes and challenges from other centers.

In the afternoon and evening we were offered by ISCR a tour through Georgia and Tbilisi. We went to a Cathedral, monastery and Cave town.We closed the evening at a restaurant where we had a typical Georgian meal with (non) traditional music and dances.

Campstaff seminar 2018 Saturday

The Sunday was already the last day of the seminar with a full program day ahead. The day started with a workshop about cooperation and cooperation between different team roles according to Belbin. We filled the morning with a small talk about the advantages of being a scout in the professional life.

After lunch we looked really into the environment and the world programs. We started to play with an artificial sun and some insects and learned about the program Scouts go solar and Scenes. The last part of the official program was the Sustainable goals from UN.

During the campfire evening we did a small tradition from every country and planted, as a tradition in the Danish environment program, our own Future Goose Tree.

Normally we would also type a little bit about the Monday. But most of the people had to get their flight in the middle of the night/early morning.

Campstaff seminar 2018 Sunday

Thank you!

As a planning team we would like to thank everyone who made this a great seminar. The centre staff was great and helped us out a lot (special thanks to the guys who picked us up at the airport at the most impossible hours). The participants were great and gave a lot of information during the workshops. And final thanks goes to the planning team for their effort and hours they spent doing  a great job!

Susanna, Emma, Rikke Marie, Tea, Maiken and Ewoud

Campstaff seminar 2018 Planning



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Application for the Camp Staff Seminar

Heey everyone!

Here is the application form for the seminar this easter, please hurry to find a few staff at your center who wish to get to know new people from other centers and exchange knowledge, ideas and learn new skills to bring home.

Since the invitation there has been a small price adjustment so the price per participant will be 200Euros for the seminar.

The planning team has already begun planning the workshops and are looking forward to greet you all at ISCR 🙂


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Invitation for Goose Camp Staff Seminar

Hi everyone!

Here is the invitation for the seminar 2018, please note the dates since easter is early next year.

The application and more information will be sent out during January.

The planning team looks forward to seeing everyone!

We wish you all a merry Christmas and a happy New Year
See you in 2019!


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Tips: List of Events and Opportunities in the European Scout Region till the end of 2018

This is a short note related to the ECMC 2017. The circular referenced at the end gives a time table for events in the European region in 2018. It may be a good starting point if you which to host an event for example.

Regional Circular 23 2017 – List of Events and Opportunities in the European Scout Region till the end of 2018


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CMC 2017 – ownCloud info

CMC logo_3_for web-03


The ownCloud system where we shared all info during CMC was CMC local only and is gone, however, all the files including the nice group photo is now on Google Drive and the link to the share should be at the end of the CMC Survey.

— Martin

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Meeting minutes Goose Managers Meeting 2017

logo ulfljotsvatn

Opening of the meeting/Mama Goose

  • Short introduction of the year that has past, in the Goose Network.
  • We introduced a Guideline for the seminar, with good success and will be using it for the future seminars.
  • There has been good communication within the network, throughout the year, and interest from other centers to join the network.

Speedy News from each Centre

  • All centers reported; one good and one bad news from the past year.
    • Present centres at the meeting:
      • Kopperbo
      • Our Chalet
      • Ada’s Hoeve
      • Griebal
      • Scout Valley
      • Kapraluv Mlyn
      • Zellhoff
      • (San Jacinto)
      • Scoutcentrum Rotterdam
      • Ulfljotsvatn
      • Buitenzorg
      • Nocrich
      • Ransberg
      • Kandersteg
      • Næsbycentret
      • Houens Odde
      • Drave
      • Rustavi
      • Apulia
      • Bucher Berg

Goose Network Coordinator/Mama Goose

  • We need to select a new mama/papa Goose.
    • Maiken has finished her two years as Mama Goose, she will be ready to answer questions ect. in the overlap, to ensure the good energy within the Network.
    • It was suggested to elect new Mama/Papa Goose at the CMC year, since there might be more centres present. It was accepted at the meeting, and this will be the procedure in the future and will be written in the Mission statement.
    • Ewoud Vielvoije-Mol, Buitenzorg, voluteers and are elected as new Papa Goose. Contact information: e-mail:, phone: +31 6 31750506.
    • Ewoud is unsure about his connection to his present center. But is willing to put his energy into the Network and have experience doing Centerwork and management.
    • It was discussed how it will effect the Network in case he is connected to a center that is not part of Goose, in that case it will not mean that the Center will become part of Goose Network, but othervise no objections.

International Centres Day (ICD) /Kapraluf Mlyn


  • Report on ICD 23rd of September 2017
    • Body art – make your centers logo with your body
    • 5 centres participated:
      • Our Chalet (60p.)
      • Drave (61p.)
      • Nocrich (62p.)
      • Pax Lodge (66p.)
      • Houens Odde (68p.), there was no staff at the center – so people was called in to the center to make the picture.
  • Date for 2018 and a centre to coordinate?
    • The winner will coordinate next year, therefor it is Houens Odde.
    • The date this year was not that good for Houens Odde, and they suggest doing it during summer. It has been decided that it is the hosting center that decides the date and the date next year will be: 15th of July 2018.
  • Several of the centers has not seen the invitation even though it has been posted on website, facebook and sent via e-mail. No new ideas was suggested, so it was emphazised to keep an eye open for it.
  • Badge for ICD/ Houens Odde
    • It was dicussed that it will be expensive to have made and difficult to have sent around to participating centers.
    • A trophe was dicussed instead. And it was dicided to make one. Kapraluf Mlyn will make up one and bring to easter seminar and give to Houens Odde.

Camp Staff Seminar 2017 / Mama Goose

  • Report from the Planning team.
    • Hosting center: Næsbycentret
    • Planning Team: Paja from Kapraluf Mlyn, Tea from International Scout Center Rustavi, Kathrine from Næsbycenter and Maiken as Coordinator
    • 16 participants.
    • A new workshop was tried: Goose game workshop, was a great succes since a lot of the participant new it exsisted but never played it. After the workshop the participants felt ready to go home to their own center and play it with participants.
    • The Goose game workshop was decided to keep every year, to promote the game.
  • Follow-up on the Guideline for the Seminar.
    • No comments

Camp Staff Seminar in 2018/Rustavi & Mama Goose

  • The Hosting Center for 2018 is International Scout Center of Rustavi.
    • The following centers voluntered for planning team
    • Næsbycenter: Maiken, planningteam coordinator
    • ISCR: Tea, contactperson from center
    • Our Chalet: one person
    • Drave: Susana Costa
    • Houens Odde: Rikke Lauridsen
    • Ewoud, Papa Goose
  • Finance for the seminar: Erasmus+ and Leadership Training Fund /Felipe & Mama Goose
    • Proposal from ISCR: We are proposing a new idea regarding “Goose Network Staff meeting 2018”. We are thinking of organizing the meeting in June 2018 and we would like to apply for Erasmus+ funding in February.
    • The proposal was discussed and it was decided that Easter was the best time for the seminar since, only one center would be able to participate in the summerperiod. 7 centers said they expected to participate even though there would be no funding. The normal participant’s number is around 16 and that is estimated approximately 7 centers, so it was decided that there were no reason to not just continue the planning of next seminar even without funding.
  • Funding for future seminars
    • It was discussed that it would be interesting to look into funding in general to ensure that more centers in general would participate in the seminars.
    • Leadership training fund was discussed as a possibility: it would mean that there would have to be a specific training goal of the seminar and maybe a change of the name.
    • Felipe (KISC) will look in to the Leadership Training Fund for the seminar 2018 and share with the Planning Team(Maiken). It is added that it is the hosting center that will be the application center.
    • In the future it needs to be considered that funding needs to be started before the meeting in the fall before the seminar, so it was decided to find the persons for the planning team in 2019, so they could look in to funding. When we get some more experiences with funding it can be decided if it should be a strategy for all future seminars.
    • It was decided that 2018 + 2019 will be trial years where we will look in to funding and therefore we will set the planning team for 2019, so they can search for funding broadly for 2019.
  • Host for 2019: Houens Odde
    • Planning team: Rikke(Houens Odde), Susanna(Drave), Ewoud(Papa Goose)
    • Susanne at the office at Houens Odde will be able to help with searching funds for the Erasmus, she is already doing that, so she knows a lot about it.
  • Host for 2020:
    • Bucherberg volunteered to consult management about hosting
    • Kopparbo also offered but Bucherberg will be first priority.

Report on Staff Exchange 2017

  • Who has been on exchange?
    • Ransberg sent a volunteer to Kandersteg (KISC Academy). It will be held again and is still open for others. The only costs are transportation to KISC. There will be sent out an invitation, first date will be 5th to 9th of January and one more later in spring.
  • Goose exchange schedule/Houens Odde
    • It was suggested to make a form with all the possibilities of what the center can offer for the exchange.
      But was discussed that there is already a page at the Goose website, and centers decided at the last Managers Meeting to update their own page with the information. It was decided that there should be a heading at the individual Centers page for Exchange opportunities, where the center can describe: when it is good to come to the center?, what is offered?, if you offer EVS? As part of the standard template.
    • It was discussed that The Exchange Coordinator role is not used. The centers contact each other directly, so they only contact the Exchange coordinator if they cannot get in contact and in that situation the coordinator is not able to help since they most likely will have the same information.
  • It was also discussed that every year it is discussed, why nobody do the exchange, but every year we decide it is a good idea, because you can get knowhow and network if you go at an exchange. And then again the next year we have the same discussion. So it was suggested to have the Exchange more promoted.
    Mama/papa goose can help with promoting exchange possibilities.
    It was decided that Papa/mama Goose will promote the Exchange two times a year, once in spring and once in autumn.
  • There is a Staff Exchange page on the Goose website, where it was suggested to have a full list of centres offering EVS and a direct link to the centers page on the Goose website. We have to ask Martin if that is possible.

Goose Game/activity /Houens Odde

  • New coordinator(s) need to be found.
    Lucas Guldberg Frydendall from Houenes Odde is interested, but would like to have a partner. Griebal offered to find a person who can help with the work.
  • Goal and framework for the Goose Game/Houens Odde.
    • New coodinators will discuss this with Tobias the old coordinator and we will follow-up next year.

Center of the month /Drave & Mama Goose

  • Evaluation of the project
    • It has been hard for Drave to run the project since they have had a hard time getting information/pictures from the centers. 5 centers has given input. It was discussed and decided that the centers are still interested in the project and want to give it another try. But it was also decided that there should be a deadline and it will just be the centers that have given information, instead of waiting for everyone.
    • The procedure will be:
      Fill out the form, Drave make the design and then everybody shares this on Facebook to promote all the centers in the Network. The design will be the same every time. In the dropbox it will be in English – and in Facebook there is the opportunity to translate it, when sharing.
    • It was decided to having a deadline – and the centres who send anything in will be a part of this project. We cannot decide that everybody have to participate, but the deadline will be 30. November 2017.
    • There will be sent out a calender after the deadline where we can see when we have to promote.
    • The post for the specific period will be sent out by an email to all the centers, so they just have to share.
    • Maiken invites everybody again to the dropbox where to find everything for this project. Remember to check SPAM.

New Goose Network Members/Mama Goose

  • NOTE: New members will obtain ‘candidate’ status for a period of 12 months before obtaining full membership status. In these 12 months the Centre needs to show initiative and be active in the Goose network.
    If these centres are attending the meeting we will approve them as a full member or welcome as a new candidate member (depending on their involvement so far):
  • Are there any more centres who wish to join? (for discussion and agreement)
    • Candidate centers:
      Denmark: Stevningehus (they want to be active)
      Since the center is not present at the meeting, it was decided according to the discussion below that they will stay a candidate center.
  • General discussion of what is expected from a candidate center to become full member.
    • It was agreed that the candidate center needs to be present at the meeting. Since the main goal of the Network is to exchange knowledge/knowhow and we use the activities in the Network for that. The Managers Meeting is an important activity to take part in and are where the Centers show they are active.
    • It will be added to the mission statement that a candidate center have to be present if they want to become a full member. If not they will stay a candidate center and be contacted in regards to still being part of the Network.
    • Ireland: Larch Hill (not ready, yet to apply)
  • New Centres:
    • Iceland: Úlfljótsvatn Outdoor and Scout Center (they are now a candidate centre)
    • Lithuania: Scout Valley: Very active centre with a lot of energy. They already participated in exchange with other Goose centers (they are now a candidate centre).
  • Members resigned or closed during the year: No
  • General discussion of what active means and how we define an active center:
    • It was discussed if you have to participate in the Managers Meeting every year, which was agreed was the most optimal since this is where we share/network. But what then if you are not able to participate because of other arrangements, finance ect. The network do not wish to exclude people based on that if it might just be one year. But it was then expressed it would be very important to answer the Mama/Papa Goose when this person writes and asks if the your Center intends to be active the next year and it would be good to add what has happened at your center, and what has caused that you are not able to participate in the Managers Meeting.
    • Maiken points out that in the mission statement it is written that we aim at 16-20 centers in the network, with the new candidate centers we are above 20 if they become full members. It was decided to keep it light and makes sure everyone is active. And it is also pointed out that it is important to think about that every center should be able to host the activities within the Network. Discussion of what does the number 20 means – is it okay to be more centers or?
    • We decided to park the discussion for now, and put it on the agenda for next year.
  • There were counted 18 present centers and we have 19 full member centers, so a lot of the centers are present and wants to be active.
  • We agreed to this definition for being active for now, which will be implemented in the mission statement:
  • Being active:
    • Taking part in:
      • Activities at your own centre (ICD/Goosegame etc.)
      • Activities outside your centre (exchance/seminar/meeting)
    • And being ready for:
      • Being part of a planning team
      • Hosting a seminar/meeting/conference
      • Being coordinator of Goose network, Goose game or other project.
  • It was also agreed that it will be a good way for new centers to see what is expected from them when they enter the Network.
  • Not spoken at the meeting but heard afterwards: Scenes have the same discussion.

Next Goose Network Meeting 2018

  • Dates of the meeting and hosting centre.
    • Zellhof has offered for 2018 and are still interested and ready for it. The date was agreed on: the 6th to 7th of October 2018.
  • 2019: Center Managers Conference: They are looking for planning team and hosting center.
  • 2020: Romania: Nochrich offered to look in to hosting it.

Any other business

  • It was asked where to get the template for the Goose Game badges, it can be acquired from Mama/Papa Goose.
  • Kandersteg ask about an agreement between the Goose Centers, that says that you can spend a night or two at other Goose centers for free, they offer that and free food as well. But they are not sure that it is an understanding at all the centers?
    • Some of the centers have never heard of this and others have the same practice, or a very low fee.
    • It was decided that you should contact the center you want to visit in advance to ask for it. Then the center can decide/tell what they offer, since that is very different and the center can be full and have no room. It will only apply to the staff/volunteer that is connected to a Goose Center.
  • Marketa from Zellhof shares that they had an bad experience in regards to travel insurance, where a volunteer was not covered in regards to an accident at the center, so she advises other centers to be aware if that.

Thank you all for a great meeting and two great years as Mama Goose it has been a pleasure to get to know all of you and your wonderful centers 😀

I hope to see you all in the future, somewhere in the scouting universe.

Yours in Scouting
Maiken/Mama Goose signing off 



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ECMC 2017 – Programme

CMC logo_3_for web-03

The Main programme for ECMC 2017 is basically ready now and it is rather full. Here are the keynotes and workshops.


Keynote 1 – “Vision 2023: Where WOSM is going, why and how Scout Centers can help?” João Armando, Immediate past Chairperson of the World Scout Committee

Keynote 2 – “Outdoor Education as a bridge between formal and non-formal education – Challenges and opportunities”, Jakob Frímann Þorsteinsson, Adjunkt lecturer, Department of Leisure Studies and Social pedagogy at University of Iceland

Keynote 3 – “Scout Centres – Impact and Importance in the Context of European Scouting”, Hulda Sólrún Guðmundsdóttir, vice-chairperson of the European Scout Committee


“Managing Change” – Damien O’Sullivan, Campsites Support Officer, Scouting Ireland

“Using EVS” – Diana Sutea, Centre Coordinator, Nocrich Scout Centre, Romania

“Staff and Teamworking” – Connor McKeon, Centre Manager Larch Hill International Scout Centre

“World Wide Scout Programme” – Michal Medek, Kapraluv Mlyn, Czech Republic and friends

“The Relationship between Paid Management and Unpaid Staff and Volounteers” – Karsten Vilken Mulvad, Centre Manager Houens Odde Internationale Spejdercenter, Denmark

“Train the Trainer” – Felipe Marqueis, Centre Manager Kandersteg International Scout Centre

“Safe from Harm” – Martin Eliasson, Vässarö, Sweden

Educational Methods and Non-Formal Learning”  – João Armando, Immediate past Chairperson of the World Scout Committee

Workshop Signup at the Centre

There are eight workshops and since the conference is quite large, there will be a signup system. It will be simple and straight forward: at the CMC info corner, there will be one signup sheet for every workshop where you can write your name. If you are several participants from the same centre, consider to go to different workshops.

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